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How to Run a Successful Scrum Meeting with a Remote Team

scrum meeting daily stand-upThe rapid rise of distributed teams in today’s professional atmosphere brings along some new challenges – like remote meetings.

We’ve already talked about how to run a regular remote meeting with your distributed team, but we haven’t touched on the fast-paced scrum type of meeting that so many businesses run on a daily basis.

The scrum meeting, also known as the daily stand-up, gathers your software development team to discuss project status updates, project goals, what needs to be done, and the challenges the team is facing.

These types of meetings can be tough to manage both in person and remotely.

So we’ve laid out a guide to help you run your remote scrum meetings successfully.

Use the Right Software

We’ve mentioned this before, but it really is it important to use the right meeting software when it comes to remote scrum meetings.

To reiterate, your software should have features like:

  • Recording
  • Screen sharing
  • Easy scheduling with reminders
  • Audio teleconferencing
  • Ability to pass control to another user

Features like these make it much easier to run the meeting and keep it flowing. And if somebody on the team can’t make it, you can easily send them the full recording afterwards.

Keep It Short

You can’t afford to spend tons of time each day on the scrum meeting. Your developers’ time is too valuable. Plus, when the meeting runs on for too long, people can get distracted and lose focus.

You should assign a maximum time limit like 15 minutes, and stick to it.

Ask the Right Questions

There’s really three important questions you need each team member to answer:

  1.     What have you done since the last meeting?
  2.     What will you do today?
  3.     What issues or blocks do you have?

The purpose is to keep each member accountable, keep the team in the know, and bring any issues or hindrances to the table.

However, as you’ll see next, you shouldn’t try to work through these issues and blocks during the meeting.

Don’t Try to Problem Solve

Most problems brought up during the meeting won’t affect the whole team – so, there’s no use trying to work through them at the expense of all the other team members’ time.

Schedule a smaller meeting later, specifically for the purpose of solving that problem with the person(s) at hand.

This will keep your scrum meetings focused and targeted.

Ensure Team Preparedness

One of the biggest keys is to make sure team members are prepared ahead of time. That means you shouldn’t even need to ask the three questions we discussed before – when you call on them, they should be able to rattle off all three without prompting.

With these simple strategies, you can run your next remote scrum meeting without a hitch – and boost your productivity in the process.

What’s your experience been with remote scrum meetings? Do you have any other tips for running this type of meeting? Let us know in the comments below!